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Feature: appointment reminders

Appointment reminders by WhatsApp and email, sent for you

SkedEz sends email reminders and, on the Pro and Teams plans, WhatsApp notifications before each appointment, so clients get a timely nudge without you writing a single message.

Free plan available • Start booking today.

Screenshot of the SkedEz weekly calendar showing booked appointments per team member

Nobody types reminders by hand every evening

SkedEz sends a reminder before every appointment, whether the client booked online or you added it after a phone call. No more checking tomorrow's list and copying numbers on your day off.

  • Every appointment treated the same
  • Nothing to schedule or remember
  • Works for teams too
Screenshot of the SkedEz dashboard with bookings and revenue at a glance

WhatsApp, where your clients actually look

On Pro and Teams the reminder arrives on WhatsApp, which many people check long before their inbox. It is a one-way message, so your own conversations stay exactly where they are.

  • Included in Pro and Teams
  • No new app for clients
  • Does not replace your WhatsApp chats
Screenshot of the SkedEz client list with contact details and booking history

Fewer no-shows, more cancellations in time

A reminder helps reduce no-shows and gives clients an easy moment to tell you they cannot make it. That leaves you time to offer the slot to someone else.

  • Helps reduce forgotten appointments
  • No-shows tracked on your dashboard
  • Time to refill cancelled slots
Screenshot of a business's public SkedEz booking page with services and available times
How it works

Start taking bookings in three steps

  1. Service list with durations in SkedEz

    Add your services and hours

    Set up each service with its length and each team member's working hours.

  2. A business's public booking page in SkedEz

    Share or embed your page

    Put the link on Instagram, Google or WhatsApp, or embed it on your website.

  3. Weekly calendar with bookings in SkedEz

    Get bookings with reminders

    Bookings land in your calendar, clients get email reminders on every plan, and WhatsApp on Pro and Teams.

Who it is for

Businesses that use this feature

What SkedEz gives you from day one

  • A clear, fixed price

    Pro €9.90 a month. Teams €14.90 a month for up to 20 people.

  • No commissions

    Nothing per booking or per new client, and no marketplace to lock you in.

  • Email and WhatsApp reminders

    Email confirmations and reminders on every plan; WhatsApp on Pro and Teams, with no separate message bundles.

  • On your website or a link

    Embed the booking page on any website, on every plan including Free.

  • 6 languages

    Clients book in their own language and time zone.

  • Ready in an afternoon

    Add services and hours, share the link and start taking bookings.

Pricing

Fixed-price plans, no commissions

A fixed price per business. We charge no commission per booking or per client.

Free

For getting started on your own

€0.00

No trial needed. The Free plan stays free, and you can upgrade whenever you're ready.

Start free

Features

  • Team members1
  • Services1
  • Bookings per calendar monthOnline bookings pause at this limit until the next calendar month.10
  • Custom working hours per team memberNot included
  • Google Calendar integrationNot included
  • Google Meet linksNot included
  • WhatsApp notificationsNot included
  • Notifications from your own SMTP emailNot included
  • Advanced reportsOnly part of this is included on this plan.Limited
  • Priority supportNot included
  • Setup assistanceNot included

Pro

Recommended for you

For one professional who wants every feature

€9.90

/ month

15-day free trial. Card required. You are charged €9.90 / month on November 16, 2026 unless you cancel first.

Start 15-day trial

Features

  • Team members1
  • ServicesUnlimited
  • Bookings per calendar monthUnlimited
  • Custom working hours per team memberNot included
  • Google Calendar integrationIncluded
  • Google Meet linksIncluded
  • WhatsApp notificationsIncluded
  • Notifications from your own SMTP emailIncluded
  • Advanced reportsIncluded
  • Priority supportIncluded
  • Setup assistanceIncluded

Teams

For teams of up to 20 people

€14.90

/ month

15-day free trial. Card required. You are charged €14.90 / month on November 16, 2026 unless you cancel first.

Start 15-day trial

Features

  • Team members20
  • ServicesUnlimited
  • Bookings per calendar monthUnlimited
  • Custom working hours per team memberIncluded
  • Google Calendar integrationIncluded
  • Google Meet linksIncluded
  • WhatsApp notificationsIncluded
  • Notifications from your own SMTP emailIncluded
  • Advanced reportsIncluded
  • Priority supportIncluded
  • Setup assistanceIncluded

Is SkedEz a fit for your business?

It fits if…

  • Your clients book days or weeks in advance.
  • You send reminders by hand today and some slip through.
  • Your clients read WhatsApp far more than email.

It's not for you if…

  • You need SMS or promotional WhatsApp campaigns.
  • You want to charge a fee when someone does not show up.
  • You want WhatsApp without a paid plan: Free does not include it.

Why send appointment reminders on WhatsApp?

Most no-shows are not bad faith: the client booked three weeks ago and the time slipped their mind. For a small business that means an unpaid gap and a messier day.

Reminding people by hand works, but it is one more daily task, and it gets skipped on the busiest days. On Pro and Teams, an automatic WhatsApp reminder goes out with the booking details, on the app your client opens every day.

Which plan includes WhatsApp reminders?

WhatsApp reminders come with Pro, at €9.90 a month or €99.00 a year, and with Teams, at €14.90 a month for up to 20 team members. The Free plan does not include WhatsApp.

If you work alone, Pro is usually enough; if several people keep their own calendars, choose Teams. Both start with a free trial: 15 days on monthly billing or 30 days on annual billing. Cancel anytime.

FAQ

Frequently asked questions

Do clients need a special app to receive reminders?

No. Email reminders arrive in the client's normal inbox. WhatsApp notifications, on the Pro and Teams plans, arrive in the WhatsApp app the client already uses. There is no SkedEz app for clients to install. When they book, they sign in or create a client account with their email, and for WhatsApp they add a mobile number with WhatsApp.

Will reminders stop all no-shows?

No tool can stop every missed appointment. Reminders help clients remember and give them a prompt to tell you if they cannot come, which can help reduce forgotten appointments and turn some no-shows into early cancellations. Combining reminders with an easy way to cancel and a look at your no-show figures in the dashboard usually works better than reminders alone.

Which plan includes WhatsApp notifications?

WhatsApp notifications are included on the Pro and Teams plans, while email reminders are part of every plan, including Free. Pro costs €9.90 per month or €99.00 per year, and Teams costs €14.90 per month for businesses with several team members. Depending on your country, prices may be shown in another currency on the pricing table.

Can clients reply to the WhatsApp notification to chat with me?

The WhatsApp notification is an automatic message about the appointment, not a two-way chat inside SkedEz. SkedEz does not manage your WhatsApp conversations. If clients want to ask something or change a booking, they can contact you through your usual channels, and you can then reschedule or cancel the appointment in your SkedEz calendar.

Keep exploring

Related pages

Let reminders go out on their own

Set up your booking page and let SkedEz send reminders before each appointment, by email and, on the Pro and Teams plans, by WhatsApp.

Create your free account

See plans and prices